REGULATIONS AND GUIDELINES FOR ADJUNCT FACULTY

I.       Department Administration

Chair:
Kishore Tandon, Room B10/230 Mailbox number B10/225 Kishore.Tandon@baruch.cuny.edu	TEL. (646) 312-3468 FAX (646) 312-3451
Scheduling:
Gayle Delong, Room B10/ Gayle.Delong@gmail.com	(646) 312-3473
Departmental Assistants:
Sylvia Clark, Room B10/225 Sylvia.Calrk@baruch.cuny.edu	(646)312-3455/3450
Allison Davis, Room B10/225 Allison.Davis@baruch.cuny.edu	(646)312-3456/3450

II.        Classes/Attendance 

1. You must personally be in attendance for all of your scheduled classes to teach, proctor exams, office hours, etc. at the scheduled time.  No classes may be cancelled or additional classes scheduled without the Chair's prior approval.
2. For class roster, go to: http://www.baruch.cuny.edu/bctc/blackboard/faculty/blackboard6/DownloadRoster.htm
3. You are entitled to paid "leave absences" each semester (non-cumulative) equal to the number of times that your class meets each week.  This leave must be for personal illness or personal emergency including religious observance, death in the immediate family or similar personal need which cannot be postponed.  Request for such leave, where possible, must be made in advance in writing; otherwise, notice must be given as soon as possible.       
4. If you cannot be present for a particular class per # 2 above (or for any reason), please notify the Chair or Ms. Sylvia Clark or Ms. Allison Davis as far in advance as possible and we will try to find a substitute from our faculty to cover your class.  If we are unsuccessful, we will arrange for notice of cancellation to be given to your class.  You may not make private arrangements to cover your classes. Under all circumstances a member of the Departmental staff must be notified if you are out. Also, please post this on the Blackboard as soon as possible and send an email to students through the Blackboard.     
5. Attendance must be taken and absences recorded on your roster.  Some faculty just circulate a copy of the roster and have present students sign in. Students with excessive absences must be dropped from class in accordance with College regulations.  (Generally, students are allowed absences equal to twice the number of class sessions per week.)  Consult the Baruch College Bulletin for details - a copy is available from Ms. Clark  
6. Please do not approve student requests to drop a class after the official DROP DATE. These requests will be denied. The students should be told the official drop date in the syllabus. There are no exceptions here.

III.       Midterm Examinations

1. Please give at least one midterm examination at an appropriate time selected by you. (Two midterms are preferable for undergraduate classes.) You may give additional exams/quizzes at your discretion.
2. Your typed midterm should be duplicated by faculty services at the school’s duplication center (with appropriate safeguards for the security of the exams) and should bear the following heading:
   
   

   EMESTER, YEAR	DEPARTMENT OF ECO/FIN	Professor: xxxx
   MIDTERM EXAM	Course & Section	Time: xxxx

   
   Please see Sylvia or Allison to pick up the required duplication form.
3. The examination should be at least one hour in length and be prepared to allow enough time for photocopying. Quizzes may be timed at your discretion. Please do not use the same exam if you are teaching two sections of the same course. Also, please do not repeat prior questions verbatim. Students should get at least one week prior notice of midterm examinations – either through the syllabus or posted on the Blackboard.
4. It is recommended that students should not be allowed to keep the question sheets – especially if you are teaching two sections of the same course. This will also make you’re your efforts easier the next time you teach the same course. You should either retain or destroy them (outside of the College or use a college shredder). The graded exams should be saved for at least two years. You should accommodate students outside of your scheduled class hours if they wish to review their exam. Please furnish the Department Office with a copy of your examinations for the department files.
5. No dictionaries or electronic devices of any kind (including cell phones, PDAs, etc.) may be used during examinations. Calculators and the type is at your discretion (e.g. whether or not you allow graphing calculators).
6. You set the weight of the midterm(s) in determining your students' final grades. You should consider the following factors in determining the weight of midterm examinations: 
• how many midterms or other exams/quizzes you give
• how much material is covered on the midterm
• total amount of examination time of all midterm examinations and other exams/quizzes.
• other assignments and term projects or case
• classroom participation
7. If a student misses a midterm examination or other exam/quiz for a legitimate reason, the student can be given a "make-up" (different) examination, at your discretion. If you cannot make your own arrangements for this (which is preferable), please make arrangements with  Ms. Davis or Ms. Clark and they will try to administer your makeup exam at the Department during daytime hours only.  It is desirable to have everyone who missed an exam take the makeup at the same time. If the student does not take a "make-up", you must then determine the student's final grade on a different "weighting" basis and be sure that the student is so informed of the different basis. Make-ups are preferable only when the student has a legitimate excuse for missing the examination, like medical reasons and appropriate evidence is furnished.

IV.       Final Examinations

1. All students must take a final examination (no exemptions allowed). If a student misses the final examination, the student's final grade for the course should be "INC (%)" (please indicate term percentage to that time).  The student will then be entitled to take a make-up final examination at a departmentally designated time during the following semester which you will grade.  You will then assign a letter final grade and the "INC" grade will be changed to the permanent letter grade. Students who take a make-up exam must fill out a special form (obtained from the department staff) so that their grade change can be submitted.
2. You can obtain proctoring help for large sections (doubles) both for the finals and midterms. Please contact Ms. Clark or Ms. Davis for the appropriate payment forms. Funding for this is available from the Provost Office. Please contact Professor Barry Ma to help identify possible proctors or try to find one yourself. You will receive official notice from the college as to where and when the final examination will be given. All final exams have to be given at the scheduled time during the exam week and cannot be given in the last week of classes. The Dean of students takes this violation very seriously.
3. It is advisable and recommended that students not be allowed to retain the question sheets.  Please make sure all question sheets are handed in at the end of the examination.
4. All final examination booklets or Scranton sheets must be retained by you for at least two years following the examination. Empty bluebooks are not to be returned to students under any circumstances.
5. All students must be required to sign an attendance sheet at the final examination.
6. If you do give an Incomplete, please make sure that you give the department the makeup exam when there is an official makeup date for the entire college in the following semester. Sometimes, some adjuncts leave and are not with us the following semester and that causes the staff a lot of headache. Please co-operate with us on resolving Incompletes. Sylvia and Allison will provide the help and explanation of the process.

V.       Participation in Department Matters

While your primary obligation as an Adjunct in the Department of Economics and Finance is to teach your class(es) in accordance with these and CUNY regulations and guidelines, participation in other department/student matters is desirable and encouraged. This participation may include, but is not limited to, any of the following:

• Attending a Department meeting(s) usually held on the second or third Wednesday in September.
• Attending a Department, Zicklin School of Business or Baruch College event(s)
• Participating with or advising a student club, organization or group
• Advising students on academic issues during your office hours
• Advising students on career planning during or outside of office hours
• Participating in course or program up-dating or development
• Serving on a Department, School, College or CUNY committee
• Attending a faculty development meeting
• Attending a faculty research presentation (our Department. Wednesday seminar series)
• Helping students get internships or job referrals, if possible.

For maintenance of our accreditation status with AACSB (The Association to Advance Collegiate Schools of Business), you will be asked once each year to complete an “Adjunct Faculty Participation Summary” form, indicating in which, if any, of the above activities, you have participated in the most recent 5- year period. Three or more items constitute “participation” in department matters and are the minimum goal we seek to maintain.

VI.       Observations and Peer Evaluations

1. Observations are required by the CUNY - PSC Collective Bargaining Agreement. All adjuncts (other than adjunct full professors) will be observed at least once during each semester by a full time professor. Written observation reports will be furnished to you and made a part of your personal file. You will receive prior written notice (at least 24 hours) of your observation which will explain the procedures to be followed. Adjuncts may ask not to be evaluated if they have served here for 10 semesters and can ask to be observed once a year if they have taught here for six straight semesters.
2. You are required to participate in the official Student Evaluations process that occurs near the end of each semester.

VII.     Student Registration

1. Only students registered for your class (whose names appear on your roster) or have official "class admit cards" may attend your class. "Sit-Ins" or "audits" are not allowed.
2. For each section, there is an upper limit as to the number of students allowed to register.  When this limit is reached the section is "closed".  Information as to whether a section is open or closed should be obtained by the student from the Registrar's office or the official web college site. Our Department policy is not to open a closed section for any reason (other than perhaps for a graduating senior and that would require the Associate Dean’s approval). There are waiting lists for closed sections and students should put their names on the waitlist on Esims. Please do not give permission under any circumstances to admit students to closed classes – you and I both do not have that authority. If your section is still open, the student should be directed to the Registrar (151 East 25 Street) for late registration.  Inquiries regarding whether a section is open or closed may be addressed to the Registrar or can be seen on the Baruch College website (www.baruch.cuny.edu) under Index and then under Schedule of Classes.

Also, please do not let students swap sections if you are teaching two sections of the same class. Definitely, do not allow students to sit in another class and take exams there by making bilateral arrangements with colleagues teaching the same class but another section. Such arrangements are illegal and can have serious legal implications.

VIII.    Office for Adjuncts

1. All adjuncts faculty members will be assigned a cubicle within the Department of Economics and Finance. Each cubicle (which will have to be shared with other adjunct faculty members teaching at different times) will have a desk, chair, locked draw and filing space and telephone with an individual telephone number and voice mail and a PC. Passwords to access telephone messages are assigned by the department. Please do not change this password.
2. Departmental notices, mail addressed to you by students and other correspondence will be deposited in your mailbox or mailed to you at home or your office, as you wish.  Urgent communications will be telephoned and/or emailed.  Please check your mailbox regularly for mail, notices, etc.

IX.       Student Tutoring

      Free tutoring for some beginning classes is available through the Student Academic 

     Consulting Center (SAAC).  Interested students should call the Center at 646-312-4830.

X.        General
 

1. Please use Baruch email for all communications. If you are new, Ms. Clark and Ms. Davis will help you navigate the system, help you get your ID, your email, keys, etc. We get flooded with student complaints if you do not use Baruch email and when faculty members do not respond to student emails in a reasonable amount of time. Baruch email addresses have a standardized format and students remember only these emails and not your personal emails. The Baruch email system is very easy to use and navigate.
2. Please make sure that you use the Blackboard online system for all postings and to remain in touch with the students. Blackboard is an extremely easy system to use and there is a Help File online when you log in on Blackboard. You will have access to Blackboard only after you have your new ID. The Blackboard allows you to create, deliver and manage web-based educational technologies for your course. Its features include allowing you to post/create
• Course announcements including posting your syllabus and assignments
• Personalized course calendars
• Threaded discussion and live chat
• Online quizzes
• Student rosters, e-mail and grade book
• Group project areas
3. Grading:  The grade distribution for every class is closely monitored every semester, especially for classes that have multiple sections. Please do not have an inflated grade distribution. Depending on the class you are teaching, the recommended median could be C+/B- for FIN 3000 and B minus, or B or B+ for advanced and honors classes. Please be careful about inflated grades. If you curve the grades, please do not curve down – it is OK to curve up but not down. This means, please do not have the class median score to be a 92 and then curve that down to a B or B+ - students get very upset with it, since it is contrary to the College guidelines. If you grade liberally, please do not give extra credit work and then have an inflated median.
4. For grading system, please go to: www.baruch.cuny.edu/registrar/webgrade/webgrade_system.htm  
   All grades are to be submitted by WEBgrade. This is open for a limited time after the final exams (please see email from Registrar Office). It is also essential that you submit grades within one week of the final exam, otherwise the students bother the staff and me since they need to register for advanced courses.
5. Grade Changes: One of the most difficult things you will face is a consistent barrage of student requests to change your grades. Students will come to you with all sorts of reasons and excuses and some may be legitimate. Please do not mellow down because of student pleas, crying, requests, etc. Please remember that if you do one student a favor, you are being unfair to other students in the class. Students always find out if you give any student some extra credit work without giving it to all others in the class – the word always gets out, hurting your own reputation and ours. . Please try to keep all grade changes to a minimum. The administration gets upset at excessive change of grades. Please make changes only if these are real changes – errors in computation, completion of course work, misreading of Scranton sheets, etc.
   
   One thing that will not be accepted by the appeals committee is changing a grade from C minus or D+ or D to an F – all such requests are denied. If any student wants an F in the course, he/she should let you know so before you submit the final grades. If they do not show up for the final exam, they are given an INC. If they want an F, please ask them to write their name on the exam and leave it blank. In case you are wondering why, students can repeat courses if they get an F but not if they get a D or C minus, etc. Please ask for help if you are in doubt.
6. Students have rights both legally and equitably.  Among them are the following:

A.     To be informed at the beginning of the semester as to how you are generally going to conduct the course and exactly what is expected of them, such as (see attached sample syllabus):

• Course description and objectives
• Knowledge and skills expected upon entry to course
• Knowledge and skills to be acquired  in the course
• Attendance
• Required textbooks and other materials
• Topics to be covered and approximately when
• How many exams you will give
• How assignments are to be prepared and when
• Your grading policy including how much weight will be given to each component
• A statement of your (the College’s) policy on Academic Integrity
• Appealing a grade that you might have assigne
                              

Please use a written syllabus that contains, at a minimum, the information listed above and circulate it at the beginning of the semester or post it on the Blackboard. 

B.  To review their final or any other examination with you at a mutually convenient time to both. Any change of final grade can only be made pursuant to College regulations and must be in proper form. If applicable to you, please consult with the Chair or Deputy Chair who will assist you.

C.  To generally be able to talk to you in private regarding anything relating to the class. You may arrange to see students prior to or following a class or at any other mutually agreed upon time. You may give your students your office/home telephone number if you wish. We will not give out your office/home telephone number without your prior consen

7.    Please familiarize yourself with the current general rules and regulations applicable to students and faculty as contained in the Baruch College Bulletin (available on-line).

If you should have any questions, problems, suggestions, comments, etc., please do not hesitate to let us know. You can contact Ms. Sylvia Clark or Ms. Allison Davis for all your needs.